File Clerk job description

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File Clerks are required to maintain and protect files of an organization. They create efficient filing systems that meet company´s needs. These professionals also collect, organize, and transport documents from different departments to the filing system as they appear. Among items handled by these clerks are cards, forms, recipients, and correspondence. They are responsible for sorting documents numerically or alphabetically according to organization´s specific requirements.

File Clerks usually perform many of the following tasks:
• Improving file systems.
• Collecting documents.
•   Sorting correspondence.
• Creating systems for files.
• Assigning codes to documents.


• Being able to work alone.
• Having IT skills.
• Being able to understand instructions.
• Having good knowledge of common practices and procedures of particular fields.
• Being flexible.
• Having effective communication skills.
• Being able to work under pressure.
• Having organizational skills.
• Being able to train other staff members.
• Having interpersonal skills.


Applicants for File Clerk jobs are required to have a high school diploma as a minimum. Some employers require candidates having also two years or relevant work experience in the same area. Useful courses for this area include English, business, typing, and office technology. People working on this industry learn their work and obtain skills through their employment. A recommendation for applicants is to also have a training program in office administration offered by several trade schools, community colleges, and high schools in order to maximize their job opportunities.

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