Project Administrator job description

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Project Administrators assist with project management duties. They oversee and performing administrative functions concerned with a project. This may include calling contractors, making appointments, ordering supplies, doing site visits and preparing reports. Administrators work in several industries including engineering, pharmaceutical, health care, and research. They can succeed project managers.

The responsibilities of a Project Administrator include:

•  Placing calls
• Managing budgets and expenditure
• Coordinating meetings
•  Taking minutes
•  Organizing venues
•  Planning projects
• Updating the project calendar
• Creating PowerPoint presentations
• Performing administrative duties
• Tracking projects
• Recommending changes
• Following instructions
• Keeping update on compliance regulations
•  Resolving issues related to the project
• Assessing staff performance
•  Hiring contractors and service providers


• Project management
• Planning
• Time management
• Supervisory skills
• Adept at using computer and project management applications
• Multitasking
• Bilingual
• Oral and written communication
• Learning new skills
• Proactive
• Punctuality and professionalism
• Organizational skills
• Organized and detail-oriented


Employers prefer that Project Administrators possess a first degree in Business. They can also possess a High School Diploma but with many years of experience and a record of accomplishment. Having Project Management qualifications, certifications, or diplomas is an asset. Senior Project Administrators usually hold a Master's Degree.

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